Having been working in the party and casino organizing business for a long time, I’ve heard from customers several very tragic stories of what happened at their casino fundraiser and I’d like to share to you the 7 actions you need to take to ensure an event that is successful at the casino and select the top casino party provider to host your event.
Step 1. The organizing committee. This is the most crucial part of planning. you need to assign someone to each of the specific requirements in your event. This would include : obtaining the Law and getting the appropriate permits, locating the venue and catering options for the event, getting sponsors to assist with expenses, finding gifts to be donated by the casino and the person who will handle the cash. It’s impossible for a single person to take care of all the above items. The best way to accomplish this is to make one person responsible for each item then let them do the job, and notifying them of their progress on a regular basis to the person who is responsible for the event. It will take a lot of time to finish all the tasks I a good time frame to start is around 4-6 months before the date for the event casino.
Step 2. The law and getting your fundraiser license and township permission. Remember that gambling is a crime, and having casino games in your event constitutes gambling. This is important because a casino fundraiser isn’t like hosting a car wash to raise money. Since gambling is illegal, there are state-level authorities in charge of the prohibition of gambling that means your casino fundraiser will fall within the scope of an exemption to gambling laws. Let’s look at New Jersey as an example. The state body ABC (Alcoholic Beverage Control)is responsible to find and prevent illegal gambling, unfortunately their own handbook does not say that gambling is illegal, or provide any exemptions to gambling laws. it only states that gambling is illegal, and there’s been an occasion when one of their agents tried to block a casino’s fundraising with the claim that it was a gambling event. The issue was resolved prior to the event was scheduled due to the second point I want to make clear. Even though your casino’s fundraiser is gambling , and gambling is illegal, it falls under the exemption to gambling laws of the state by statute. For instance, in New Jersey the state legislature passed a law allowing casino gambling , and also created the Casino Control Commission to oversee the activity, they also established a statute that permits casino fundraisers and created the legally-authorized Games of Chance Control Commission to supervise casino fundraising. The lesson I want you to learn from this would be to make your casino fundraiser legal, it is essential to understand the law and obtain the necessary permits and township permission for the event. The fact that you’re an 501(c)3 non profit organization and used to having car washes to raise money doesn’t mean you’re able to have an event at a casino because it sounds like an ideal idea. So at this point you must realize that it’s a good idea to call your state’s Office of the Attorney General to find out the laws for your state regarding casinos as a fundraiser.
Step 3. Step 3. Best casino company. The licensing requirements needed for you state may also require the casino company to be licensed. There have been incidents wherein New Jersey where a non profit organization called a casino party business and neither the parties were aware of the rules that led to the event being ended and fines. Every state is unique and in New Jersey the casino company and all the dealers must have a license for a casino fundraising. The most important thing to remember is to first find out the requirements on your own by calling the state officials first, and then contact the casinos and asking them about the required requirements to conduct a casino fundraiser. A reputable casino party service will ask you if you possess a valid license and will be competent to email you the necessary forms to get the license. They should help you navigate every step of obtaining your license and obtaining township permission. If they do not assist you in understanding the rules you need to know, they might not comprehend their rules, and this could lead to the cause of a catastrophe waiting to happen.
Step 4. Who will be responsible for your event? Understand there are casino party companies who advertise locally and others that do it nationwide. In my experience the local businesses are the most suitable for you because the national ones may not be aware of the laws that apply to your state. What’s more, national companies will not be hosting your event. What they do is call local companies, obtain a quote from them and then add hundreds of dollars on the invoice just to take your to find out if the local company will be coordinating the event and will offer you a cost that is less than the national firm. When you browse through each company , you’ll find photos of famous actors and revelers enjoying themselves at a casino on the home page of their website. Don’t bother with all the material that is designed to entice you, it’s not necessary. If you are receiving price quotations from casino-related companies, there are three or four quotes that are within the same general price range, and one or two that are more expensive than the rest. Let’s give an example and suppose you receive quotes for $1000 1, $1100, $1200, and $2000. It doesn’t make any sense that three quotes were in the same range but one quote was higher, and that is because the very high quote is from a national business that is not going to hold the event as they are likely to contact the local business who offered you the lower price in the first place, then add the extra amount to the total.
Step 5. The table at the casino. There is a general rule you should adhere to, and that is that you need around 70 percent of your players to have the ability play. There is a way to alter this rule, however I would not go less than 50 percent of your guests able play. The casino’s company should advise on this. They should also remain in constant contact with you during the week leading up to the event, to adjust the tables as needed. Let’s say your event had 300 people, however during the final week, you discover that only 200 guests will be there. A trustworthy casino business will suggest you reduce the number of tables. A reputable casino will insist that you stick with the original suggestion because they will make more money. Simply put, the top casino party company would rather you have the right number of tables, and not too many or too little and shouldn’t make their profits higher than your needs for fundraising. Now let’s discuss the tables at the casino which will be used at your event. This is my personal opinion as an authorized dealer, however the most reputable casinos have new equipment that doesn’t have folding metal legs and/or have skirting beneath the table to hide the legs made of metal. Find out why a legitimate casino does not have metal folding legs on their tables. A roulette or craps table is very heavy with up to 14 people all leaning and shifting their weight on the table. Perhaps that’s why you should not have folding legs made of metal on the table since you don’t wish to run the risk that the table will collapse. I will never deal roulette or craps on any table with steel folding legs. The thing to keep in mind is that you should have the casino party firm sign an agreement stating they are the only company that will be hosting your event and not subcontracting to another business. Also, you should ask the casino to supply pictures of the tables they will be using at the event. It’s okay if they display tables on their site, but I would ask myself what the reason a casino business does not include photos of the tables on their website. Don’t be satisfied with the company having a photo showing the table’s top with people having fun because it does not show the legs of the table which I believe is the most important element.
Step 6. Costs to the Casino company and their suggestions. The casino party service should provide suggestions for the right casino tables, and the tables required for your party. They should follow the rule that 70 percent of your guests being eligible to play. However, they must be constantly in contact with you in the lead-up to the event and be willing to limit or increase tables in the event of need. Keep in mind that the casino is there to help you but also want to make profits. A good casino company will guide you to reduce the number tables originally recommended based upon the number of guestsin attendance, making them an excellent resource for you, while also making profits. Casinos that are not as good would prefer you to stick on the original strategy because they’ll earn more. The idea is that there are too few tables, your guests won’t be able to participate, which means they aren’t able to donate funds to the event or if you have more tables than you can accommodate, they will not be used , and you are spending more money than you need to, and you could run the risk of losing money to the charity because of it. One last thing I want to stress is that some casino-related companies who do fundraising want a percentage of your profits. Do not hire a company who wants a percentage of the earnings since it’s your money. Consider the casino’s company the same way you would a catering company or DJ. They’re paid for their service with a flat rate and not a penny more.
Step 7. Who will handle the cash. It is a fundamental rule in any casino fundraiser that you never allow the casino company to touch the money. Remember that there may have thousands of dollars out there and you want to avoid any temptations or charges. A good casino company will advise you how to create the “bank” and how only your staff members will have access to the cash. There are specific aspects of the night where the pit boss of the casino can help encourage additional donations by making chip-based specials for guests to donate more money at each table and this can only be done one table at a time with one of your employees standing close to them.